Maintaining records in libraries • 1–12, page 7. *This pamphlet supersedes DA Pam 25–, dated 20 December DA PAM 25– • DA PAM Guide to Recordkeeping in the Army [United States Department of the Army] on *FREE* shipping on qualifying offers. The United. This pamphlet provides operational procedures and guidelines for recordkeeping within the Army.
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However for guidance purposes, the following procedures have been extracted from the successful collection processes used by U.
The information was used to substantiate claims for and to determine the cause of Gulf War Syndrome suffered by many deployed Soldiers. ARparagraph f states commanders of Army components operating under a joint command will “ensure, through a designated contact, that records are created and preserved throughout the Army component in accordance with the records procedures in paragraph f.
Please contact conops conus. Send the following records to: Other unclassified records may be attached to an e-mail and sent to the same address. Deployed units will be provided copies of the Quick Reference guide outlining requirements for specific and minimum records creation, preservation, collection, and transfer. Classified records may be attached to an e-mail and sent classified e-mail. Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison.
Visual information records still and motion ad be sent to director, U. Collection Priorities Appendix A. Put the name fa the operation in the subject line. The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations.
Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities. Units should also preserve files not listed in this table that document unit activities.
Guide to Recordkeeping in the Army — DA PAM 25–403
Mail classified records double wrapped by registered official mail. Procedures and processes for collecting records during a contingency operation are the combatant commander’s responsibility and generally left to his direction.
Annex A contains a list of specific records to be created, maintained, and transferred. This area should be staffed and equipped to process both electronic and hardcopy records received from units down range.
Guide to Recordkeeping in the Army — DA PAM 25–
This guide applies to all records regardless of media, e. Missing records during Operation Desert Storm resulted in the Army spending millions of dollars for record dz. From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records.
Records Management and Declassification Agency: To ensure records from dx AOR are collected and properly prepared for transfer to continental U. A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation. ARparagraph i states the Deputy Chief of Staff, G-3, will “ensure that support is included in Army operational planning pxm for oam collection and transfer of records created by deployed units in contingency operations per AR The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force.
Command reports, special reports, maps and overlays, and incident reports. Below is the entire quick reference guide that has been distributed and posted at various sites. If emergency destruction of records is performed, a list of those records and the inclusive dates of each will be compiled to the extent possible and sent to U.
This table does not list all files that 255-403 should maintain. Sign In Sign Out. Destruction for any other reason is 2-403 authorized. The Paperwork Reduction Act, 44 USC, Chapter 35, establishes the legal basis for minimizing the cost of creation, collection, maintenance, use, dissemination, and disposition of information.
Units providing medical care will transmit these records in accordance with medical prescribing directives. They supported and directed the effort through all staff elements and through the ranks, down to the unit level. Electronic records received or transmitted will be provided in the format in which they were saved.
Do not “over-classify” records. Any records that document operations of the unit will be preserved per this instruction and AR Commanders of units down to separate company level that are deployed in contingency 25-03 will manage and supervise operational recordkeeping systems in their commands.
Enter Your Email Address. The record copy will be handled in accordance with these instructions and AR General Information Chapter 2.
CALL Handbook Commander’s Guide to Operational Records and Data Collection
At a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment. Daily staff journal and tactical operations center log with coordinates of locations and events. If this is not possible, a simple cover sheet can be used legibly handwritten or typed giving the unit’s full name and address, unit identification code, unit point of contact information, name of task force, name of operation, inclusive dates of the records, and a list of the records in the shipment.
Dq and transmit personnel records in accordance with personnel prescribing directives. These are, in turn, implemented by Army regulations. However, the nature of a contingency operation makes good recordkeeping even more critical. In that area of responsibility AORthe combatant commanders realized the importance of documenting operations. Transmit unclassified e-mail to be preserved as a record to conops conus.
The designated contact will establish the processes for the collection and transfer of unit records. This guide applies to all Army forces that are deployed or engaged in operational missions. As stated in the main recordkeeping pamm, this may not always be practical or possible.
Approval by the archivist is legal authority for the retention and disposal of all Army records. The list of file numbers in Annex A is not all-inclusive.