Find the most up-to-date version of AR at Engineering THE ARMY RECORDS INFORMATION MANAGEMENT SYSTEM (ARIMS). identified, maintained, and disposed of according to AR Policy and procedures for implementing AR throughout the Army.
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In that area of responsibility AORthe combatant commanders realized the importance of documenting operations. Ensure declassification instructions accompany all classified records including electronic records prior to transferring them.
A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation. This guide applies to all records regardless of media, e. Outpatient field medical file including DD ; DD ; standard forms SFs, and ; and other medical reports. Daily staff journal and tactical operations center log with coordinates of locations and events.
If emergency destruction of records is performed, a list of those records and the inclusive dates of each will be compiled to the extent possible and sent to U. Approval by the archivist is legal authority for the retention and disposal of all Army records. Destruction for any other reason is not authorized.
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These 25-4000-2, in turn, implemented by Army regulations. ARparagraph i states the Deputy Chief of Staff, G-3, will “ensure that support is included in Army operational planning documents for the collection and transfer of records created by deployed units in contingency operations per AR However, the nature of a contingency operation makes good recordkeeping even more critical.
Without properly documenting contingency operations, the Army as an institution risks losing important portions of its history; 25–400-2 lose the ae to formulate lessons learned; and, most importantly, can fail to protect the rights and interests of the individual Soldiers and civilians deployed. Units should also preserve files not listed in this table that document unit activities. Collection Priorities Appendix A. Below is the entire quick reference guide that has been distributed and posted at various sites.
Visual information records still and motion will be sent to director, U. Enter Your Email Address.
Army Publishing Directorate
Commanders of deployed units will designate a point of contact, a records coordinator RCfor ad monthly collection and transfer of records created in their units in accordance with processes established by the commander directing the overall operation. Destruction or loss of Army records is a violation of federal law and must not occur. Procedures and processes for collecting records during a contingency operation are the combatant commander’s responsibility and generally left to his direction.
General Information Chapter 2. Electronic records received or transmitted will be provided in the format in which they were saved.
Process and transmit personnel records in accordance with personnel prescribing 25-40-2. Center for Army Lessons Learned: From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records.
If this is not possible, a simple cover sheet can be used legibly handwritten or typed giving the unit’s full name and address, unit identification code, unit point of contact information, name of task force, name of operation, inclusive dates of the records, and a list of the records in the shipment. Mail classified records double wrapped by registered official mail. Do not “over-classify” records.
32 CFR Appendix A to Part 518, References
Put the name of the operation in the subject line. Army records may be destroyed only if capture by a foreign power appears imminent. This area should be staffed and equipped to process both electronic and hardcopy records received from units down range. The records specified in this guide provide important rights and interest qr for Soldiers and veterans. ARparagraph g states commanders of the Army component combatant commands will “integrate records management support into operational plans for the collection and transfer of records created by deployed units in contingency operations per AR 25-4000-2 Any records that document operations of the unit will be preserved per this instruction and AR The designated contact will establish the processes for the collection and transfer of unit records.
Functional Area File Description Send the following records to: This guide applies to all Army forces that are deployed or engaged in operational missions. Transmit unclassified e-mail to be preserved as a record to conops conus.
Commanders of units down to separate company level that are deployed in contingency operations will manage and supervise operational recordkeeping systems in their commands. They supported and directed the effort through all staff elements and through the ranks, down to the unit level. Recordkeeping requirements during contingency operations are governed by the 25-400-2 laws and regulations as recordkeeping during peacetime or while in garrison.
Process and transmit the following records in accordance with the regulations that prescribe their creation. Do not give these organizations the record copy of information to be preserved. As stated in the main recordkeeping narrative, this may not always be practical or possible. Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see arr link. Sign In Sign Out.
The information was used to substantiate claims for and to determine the cause of Gulf War Syndrome suffered by many deployed Soldiers.
Deployed units will be provided copies of the Quick Reference guide outlining requirements for specific and minimum records creation, preservation, collection, and transfer. Annex A contains a list of specific records to be created, maintained, and transferred.